Office admin

• Arranging couriers/scans/deliveries to our various shareholders
• Ensure the upkeep of office and liaise with co-working space for any requests, billing, issues and management
• Work with and manage interns, such as an Administrative intern to assist with any tasks required
• Ensuring petty cash claims, medical certs are collected and filed correctly
• Assisting on Company Registration in Vietnam and support documentation needs
• Planning and organising moving of office if required. This includes coordination of renovation and logistics of the move.
• Assist CM & Sales manager with end of month invoicing to ensure all invoices are sent out as scheduled (using Xero, Expensify and other in house tracking documents)
• Assist CM, accountant and sales manager in following up on invoice payments, through post, emails and phone on a regular basis
• Ensure the maintenance and purchase of office supplies as needed
• Extra task related to branded campaign assigned by CM

• Coordinating with CM to identify staffing needs
• Organising team TGIF, team lunch, monthly team activities and learn / fireside sessions
• Drive compliance with Company Handbook for all employees
• Organise induction programmes for new staff
• Sourcing potential candidates through online channels (e.g. social platforms and professional networks)
• Plan interview and selection procedures, including screening calls, assessments and in-person interviews
• Assist CM and Head of Department with performance evaluation process and support for any human resources topic
• Liaise with and assist accountants and auditors for payroll and as required from time to time.
• Ensure the post is collected regularly and all items are distributed and processed accordingly.
• Ensure all cheques received by post are processed and banked as required
• Maintain an organised tracking and filing system where all necessary company documents are held securely and can be found as and when needed

• Other ad hoc duties as required

• Fast learner, can-do attitude, organized, good follow-through on daily task
• Time management, agile, skilful
• Likes building culture and jobs related to people management
• A rising University senior or fresh graduate
• Computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Good at English both verbal and written skills

• Tickled Media offers an MNC culture with welcoming, open, safe and pleasant working environment open to all nations
• We offer opportunities to work after graduation
• Training - We offer training sessions for different departments which are open to all employees so you can learn and understand more about what your colleagues do
• Learning and updates from many areas in the business to grow together

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