Senior Admin Cum Receptionist

Receptionist tasks: 

➢Order and control all stationery for Office.  

➢Order name card for Fulbright staff members.

➢ Make sure to comply with all company policies and procedures and adhere to company standards

➢ Perform front desk management activities.

➢ Welcome, inform, register and guide visitors/ guests.

➢ Be responsible for handling enquiries and internal /external call transfers to appropriate team

members. Record and dispatch the message when necessary.

➢ Update contact list of team members on time.

➢ Receive, sort, record and forward incoming mails to appropriate team members. Coordinate the

pick-up and delivery of express mail services.

➢ Perform general clerical duties to include but not limited to: photocopying, scanning, faxing,

mailing, and filing.

➢ Manage, maintain and ensure the reception area in tidy and professional image.  

➢ Maintain and control Office supply such as: school car booking, sim card ordering, cartridge, refill, electricity payment, plants in campus, cleaning service, office consumable stuffs, Lavi water refill, motorbike parking, drinking water testing. 

Admin tasks: 

➢ Arrange logistics for all business trips (both domestic & International) for all Fulbright staff members including, but not limited to, flight tickets, hotel booking, visa application, and transportation.

➢ Provide supports in organizing Fulbright events with relevant departments

➢ Keep records of and update payment reports of Grab + Vinasun services.

➢ Assist with applying for various types of visa for visitors/ expats.

➢ Assist with logistic arrangements for business trips of visitors/ expats to come and work for Fulbright such as: flight tickets, hotel booking, airport transfer, meals.

➢ Assist with application for work permit for expat coming to work for Fulbright

➢ Organize notarization of legal documents as and when required.

➢ Coordinate and prepare Hello Monday! weekly...

• Good command of MS Office (Excel, Word, PowerPoint)
• Fluent in English (Speaking and listening)
• At least 2 years of experience
• Pleasant and honest personality
• Solving problem and organization skill
• Hard-working, eager to learn and good personality.

• Social Insurance - Medical Insurance - Unemployment Insurance regulated by Vietnam Labor Law
• Health care check annually following the company policy
• Training & Coaching provide by experts in Jolie Siam
• Working in professional environment
• Performance and salary review annually
• 13th month salary.

Công việc này đã hết hạn ứng tuyển!