Trợ Lý Phó Tổng Giám Đốc

JOB DESCRIPTION:
The role is to provide executive personal assistant and administrative support to the Deputy General Director or nominated Manager. Provide an efficient and responsive administrative, organizational, and logistical service to the Deputy General Director or nominated Manager, helping him to manage and to prioritize his time.
AUTHORITY AND RESPONSIBILITY
- Under general supervision, translates documents and other material from one language to another (Vietnamese to English); and/or translates spoken passages from one language to another during seminars, symposia, teleconferences, and/or meetings. Expresses either an approximate or exact translation, depending upon the nature of the occasion.

- Administrative Support:

• Maintain the Deputy General Director’s diaries, making appointments, receiving visitors, checking appointments, and introducing them.
• Ensure awareness of Deputy General Director’s priorities and communication needs, and make important, urgent contact between Him and clients when requested.
• Set-up meetings and conferences by contacting required individuals and agreeing timing and locations, and book location where necessary.
• Prioritise and word process correspondence for the Deputy General Director to meet deadlines.
• Develop graphical display of diagrams and charts to suitably illustrate presentations.
• Organise the compilation and dispatch of the monthly report to the deadline, ensuring the gathering of specified information and responses, and typing.
• Produce and dispatch standard letters of appointment as directed.
• Make travel and accommodation bookings in accordance with established procedures.

- Office Management:

• Liaise with other secretarial support staff to ensure agreement on priorities and team working to provide coverage for changing patterns of demand and key projects.
• Ensure office equipment is serviceable by programming actions for routine maintenance according to agreements.
• Maintain stocks of stationery according to demand and following procedures.
• Ensure maintenance of the filing system for the Deputy General Director is in good order.
• Classify and prioritise all incoming mail and faxes, and direct as required.
• Redirect mail on instruction.
• Ensure expeditious posting of all outgoing mail and courier packages.
• Make travel, accommodation and car hire arrangements for the Deputy General Director

Minimum Job Requirements
Bachelor's degree; at least 1 year of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Fluency in English language.
Ability to read and write.
Vietnamese/English language written translation skills.
Listening skills.
Technical writing skills.
Construction Terminology Experience

• The salary is among the top competitive in the market.
• Opportunities for advancement, creating conditions to make the most of your abilities.
• Enjoy the company's remuneration policies such as: 13th month bonus, business salary bonus, vacation visit, incentive to export when completing tasks, full salary bonus, ....
• Participating fully in policies on social insurance, health insurance, unemployment insurance and trade unions in accordance with state regulations.
• Working 44 hours/week.
• And other benefits according to the company's regulations such as: Support for meals, holidays, company establishment day bonus, birthday, filial piety, Team building, Vacation....