Purchasing Associate

I. Job Summary:

This job holder supports effectively purchasing roles consistent to the requirement and policies of the company; Ensure compliance with GOTPS policy; To obtain products of the right quality and quantity at the right price and time and from the right sources; To ensure that our users are being served in a high level of satisfactory.

II. Key Roles & Responsibilities

1. Procurement (60%):

• Responsible for dealing with vendors, supplier for the best offer, quality of goods, price compared with market and inventory, follow goods delivery at the right time in small amount.
• Maintaining good relationship with supplier.
• Ensuring strict compliance with SVFC standards in contracting, purchasing/procurement process.
• Coordinating with other related SVFC departments to handle/serve special/ad-hoc requests, if required.
• Keep the track of the pending Purchase Order or Merchandise not delivered to SVFC.
• Prepare the contract with suppliers, working on the contracts and liquidation/finalization minutes with related departments and vendors before High level’s review.

2. Office Services (15%):

• Support Office Service Team on Company events.
• Provide reception support when required.
• Receive and feedback on service requests such as photocopiers, and computer rentals, office equipment…
• Receive and contact suppliers to handle damage for office facilities and equipment.

3. Payment (20%):

• Make and monitor monthly/quarterly related payments for the following:
• Process payment requests on the system. Monitor and handle all payment Scan & process payment for suppliers after finishing transactions.
• Monitor & filing all scan documents related to Procurement transactions such as: Purchase Request, Purchase Order, Payment Request, Contract.
• Prepare/ process others Payment of OS&P if required.

4. Other functions (5%):

• Other ad-hoc tasks when required